An Office Moving Guide
An Office Moving Guide
It’s time to move the office, but what do you need to do before you leave? Here, we have six checkboxes for you to mark off before your next office move.
It goes without saying that you want your deposit back. Don’t wait to do the heavy cleaning until the movers have left. Start on it the moment you know the office is going to a new location. Commercial cleaners can finish up with carpet wet vacs after the movers have removed the furniture. But nothing is better than receiving your property in like-new condition because you gave it a good scrub before the movers put it in your big, wooden crates. Take the time to clean up everything, and you’ll thank us for it later.
If you are moving files that are private or contain delicate data, you may wish to put these in some sort of lockable storage chest. Office movers are used to dealing with highly sensitive information, but locking filing cabinets or safes are great for the peace of mind of your clients.
Some moving companies may also offer large, lockable storage boxes for these sorts of files. You can inquire about this when you make your reservation. Most of the time, these are combination locks on briefcase-style containers. They come reset to their factory condition, and you can use your own combination to help keep your files as safe as possible.
Non-secure data and other digital information can be stored via files that have been backed up or you may pursue a moving company that offers data storage. Businesses have moved to mostly digital media over the past decade and moving is typically less work due to this. However, that doesn’t mean that you want to trust the safety of your files to just anyone.
The cloud is great for non-secure files, but there’s also no guarantee there. Most moving companies that also work in data storage will create several different backups of the files given to them. This makes it nearly impossible to lose all copies if something were to go wrong from the client’s end or the moving company’s side of things. Securing your data in this way may also allow you to bundle your moving service with protecting your digital needs, which may cost a bit less for all the services involved.
Don’t forget to examine your new utilities for exactly what you need. For the last few months of your tenancy in your current building, monitor your electrical usage and your bandwidth usage. This will give you a better idea of what you need at your new location for your business venture to really pop.
Also, be aware of the services available in your new area. If you are a client of a major internet behemoth, you may be able to simply transfer your service rather than have to stop and start the process all over again. This can save you a credit check and possibly a utility down payment.
Finding Your New Groove
Once the office is delivered, you’ll need time to get used to the new area. Let your employees take time to get to know the locals and the community at large. The more you take time to introduce yourself, the more business you’ll find.
It’s hard saying goodbye to your first office, and that’s what many businesses are doing when they read this article. Take pictures, remember the good times, and prepare for the next chapter of your professional life. That first office was good for you. May the next one be better.